Retyping
Registrations arrive by email, phone and form – and you copy every single one into the list by hand.
Spreadsheet alternative
The spreadsheet has served you well. Now it may retire.
With a handful of courses a spreadsheet is exactly right. But with every course, every waiting list and every invoice the manual work grows. How to tell that it is time for a course management system – and how the move works.
Sound familiar?
Five signs that the spreadsheet is reaching its limits
Version chaos
Several people maintain the list and nobody is quite sure which file is the current one.
A waiting list on scraps of paper
The course is full, the people next in line are written somewhere else – and when somebody drops out, the phone chain begins.
Invoices one at a time
Every invoice from a template, the number counted up by hand, outstanding amounts hunted row by row.
Lists in the inbox
Participant lists with phone numbers and dates of birth travel through inboxes as attachments and sit on private laptops.
Two of these apply?
Then the spreadsheet probably costs you more time than a course management system costs money. Work it out.
Before – after
What changes day to day
| Task | With a spreadsheet and email | With Kursimple |
|---|---|---|
| Registration | Read the email, retype the data, write a confirmation | Participants book online on your course website and the confirmation goes out automatically. |
| A full course | The next in line on a scrap of paper, a phone chain when someone drops out | Further registrations go onto the waiting list, and you move someone up with a click. |
| Invoice | Copy the template, count the number up, save as a PDF | An invoice from the booking with a consecutive number, as a PDF on your letterhead. |
| Incoming payment | Put the bank statement next to the list and tick things off | A payment status on every invoice, overdue items marked red; SEPA direct debit as a combined file for the bank (from Plus). |
| Participant list | Filter the spreadsheet, print it, email it to the course leader | Participant lists as PDFs, with a signature grid if needed; the course leader sees their courses in the instructor login (from Plus). |
| A cancelled session | Piece the distribution list together, write an email | One email to the whole group, traceable in the customer history. |
| Data protection | Files on laptops, memory sticks and in inboxes | Everything in one place on servers in Germany, access only with your own login, deletion periods for customers, participants and instructors. |
Swipe the table sideways
The move
Out of the spreadsheet in three steps
Create a trial account
In a few minutes, without a credit card. Free for 30 days – and the trial account later becomes your live system.
Have your data migrated
We move your customer data over from a spreadsheet, a CSV file or your old system – included in the Pro plan, otherwise on request.
Create courses and link to them
You create course series with the course day planner. Then you link to your course website from your own home page.
After that you start with the next term or block of courses and keep the spreadsheet as an archive. You can export your customer data as CSV whenever you need to.
Frequently asked
About switching
I am not technically minded. Can I manage this?
Kursimple is made for people who teach courses, not for IT departments. Inside the software more than 1,600 help texts explain the pages and fields, and if you have questions you reach us personally in Meppen.
Can I still analyse my data in a spreadsheet?
Yes. You can export customer data at any time as a CSV file that opens in a spreadsheet – filtered or complete.
What does switching cost?
Setting up is free, the plans start at €19 a month plus VAT, without commission and cancellable monthly. The data migration is included in the Pro plan, otherwise on request. To the pricing
Is it worth it for me as a sole provider?
Often, yes: the Start plan is made for sole providers and includes up to 100 bookings a month. Whether Kursimple suits you is answered by the self-check in two minutes.
Rather see it than read about it?
In 30 minutes we will show you Kursimple with your own course programme. Or set up your own test system in 30 seconds – both free and without obligation.
Questions? +49 5931 990 99 10 · Mon–Thu 8:30–17:30, Fri 8:00–14:00 (CET)