Members, dues and courses. Finally in one system.
Most clubs keep two worlds side by side: a spreadsheet for the members and something else for the course programme. Kursimple brings them together. Memberships with a fee and a billing rhythm, dues invoices automatically or at the push of a button, direct debits collected for the bank – and the same person is already there in the course.
- Bill dues automatically
- SEPA file for the bank
- Lists for the general meeting
Create memberships
“Full member”, “family”, “supporting member” – with a monthly fee and a billing rhythm.
Add members
From your customer records, children included – several at once with the same start date.
Bill the dues
Automatically or at the push of a button: check the invoices, email them, create the SEPA file.
Pull the lists
Member list, signature list, an email to all members.
What a club really needs every month
Not a dues program of its own but a module inside your course management: the same records, the same invoices, the same bank account – only with recurring dues instead of course fees.
As many types of dues as your statutes allow
Every membership has a monthly fee and a billing rhythm: monthly, quarterly, half-yearly, yearly – or any other number of months up to 24. A one-off fee is possible too.
- A notice period and a minimum term are stored once – if you enter an earlier end date for a member, Kursimple points it out.
- A description, benefits, an extract from the statutes and pictures, just as on a course – with your own sections and headings.
- Set it to “inactive”: a membership takes no new members, existing ones carry on.
- Surcharges and discounts per member with a reason – for reductions, family discounts or voluntarily higher contributions.
The dues run that would otherwise cost you a Saturday
With “bill automatically”, dues invoices that fall due are created on their own and go out by email. If you want to look first, you bill at the push of a button in the “Billing” tab: choose the cut-off date, check the periods due, look at the drafts, finalise and email.
- Lead time per membership: the invoice is created in good time before the period begins.
- SEPA file for the bank – collected for everyone paying by direct debit, without a payment service provider and without commission.
- A collected PDF for everyone who gets their invoice on paper.
- If someone leaves retrospectively, Kursimple suggests what to do: delete drafts, cancel invoices and issue a credit note for the part of the current period after the end date.
One record for member, participant and invoice recipient
You search for members by name, company, email address or membership number and add several at once with the same start date. Children become members too, without an account of their own – the invoice goes to the parents.
- “Member since” and “billing from” kept apart: for long-service awards the joining date counts, for the dues the billing start.
- An individual rhythm, payment method and invoice recipient per member – changes apply to everything not yet billed.
- The dues account at a glance: how many invoices there are, what has come in so far and when the next one falls due for how much – including the calculation.
- In the customer record the membership sits next to bookings, invoices and history – one person, one file.
The papers for the general meeting – three clicks
Every list takes the members as at a chosen date. The invitation goes out through serial mail to everyone who is a member today – like any bulk send, only after you approve it.
- Member list as a PDF in landscape: number, name, address, contact, start, end, fee and payment method.
- Member list as Excel with every field, plus date of birth, “billed up to” and the outstanding amount.
- Signature list with a title, date and place, number and name – and blank lines for late arrivals at the door.
- A mail merge to all members on your letterhead, if the invitation is to go out on paper. More about letters
The course programme carries on in the same system
Training groups, holiday programmes, courses: everything Kursimple does for course providers is open to a club as well – with the difference that the members are already in the records.
- Vouchers for members only: Kursimple recognises a running membership – even when a mother books for her child who is the member.
- Memberships in the statistics kit: your own reports for the annual report and grant applications.
- Trainers as instructors with their own login, attendance lists and class-book notes per session.
- Online registration for courses around the clock – members and non-members at different prices. To online registration
For clubs that do more than collect dues
The more a club offers, the less a dues system on its own is enough. Kursimple fits wherever members and activities are both managed.
What clubs ask before switching
Can members join online?
Memberships are entered by the office – from the customer record or through the member list, several at once. There is currently no online form for joining; courses and events, on the other hand, your members book themselves around the clock. If you need a membership application through the website, talk to us – that is one of the extensions we build regularly.
How do our existing members get into the system?
Through the customer import from a CSV file: map the columns, look at the dry run, select and import. The mapping can be saved, so a second file with the same columns runs in one go. After that you add the records to the right membership.
Does Kursimple really bill dues on its own?
If you set it up that way: with the “bill automatically” box ticked, dues invoices that fall due are created on their own and go out by email. Many clubs deliberately leave the box unticked and bill at the push of a button – then you see the drafts first, correct individual cases and only then send them.
What about members who leave in the middle of the year?
You enter the end date – in advance if you like. From the day after, nothing more is billed. If the end date lies before what has already been billed, Kursimple suggests the clean route: delete drafts, cancel invoices that fall entirely after the end date and issue a credit note for the remainder of the current period.
Do members pay less for courses?
Yes, through member vouchers. On redemption Kursimple checks whether a membership is running today – for the booker or for the person being booked. You decide which memberships count.
Which plan includes the membership agreements?
The Pro plan – together with everything else, with no surcharge per member. 0 % commission, €0 set-up, cancel monthly. To the pricing
A dues list, a course list – and both kept twice?
Show us how your club works today. In 30 minutes we will show you how members, dues and courses come together in one system.
Questions? +49 5931 990 99 10 · Mon–Thu 8:30–17:30, Fri 8:00–14:00 (CET)